Privacy Policy

1. Introduction

Dr. Rabinder Nath Foundation ("DRNF", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (drnf.org) or interact with our programs and services.

By using our website or services, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We collect the following types of information:

Personal Information You Provide:

• Contact Forms: Name, email address, phone number, message content
• Volunteer Applications: Name, contact details, skills, availability, background information
• Donations: Name, contact details, donation amount (we do NOT collect or store payment card information)
• Newsletter Subscriptions: Email address, name (optional)
• Event Registration: Name, contact details, attendance preferences

Information Collected Automatically:

• Website Usage Data: IP address, browser type, device information, pages visited, time spent on pages
• Cookies: We use cookies to improve your browsing experience (see Cookies Policy section below)
• Analytics: We use Google Analytics to understand website traffic and usage patterns

3. How We Use Your Information

We use your personal information for the following purposes:

• Communication: Respond to your inquiries, send newsletters, provide updates about our programs and events
• Volunteer Management: Process volunteer applications, coordinate volunteer activities, communicate opportunities
• Donation Processing: Process donations, send thank-you messages, provide tax receipts
• Website Improvement: Analyze usage patterns to improve website functionality and user experience
• Legal Compliance: Comply with legal obligations and protect our legal rights
• Program Coordination: Share relevant opportunities with partner organizations (LooCafe, Ixora Group) where applicable

Marketing Opt-In: By submitting a contact form or inquiry, you consent to receiving marketing communications from DRNF, including newsletters, program updates, and volunteer opportunities. You may opt-out at any time (see Your Rights section).

4. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process your personal data based on the following legal grounds:

• Consent: You have given explicit consent for processing (e.g., newsletter signup, marketing communications)
• Legitimate Interests: Processing is necessary for our legitimate interests (e.g., improving our services, fraud prevention)
• Legal Obligations: Processing is required to comply with legal requirements

5. Information Sharing and Disclosure

We may share your information with:

• Partner Organizations: LooCafe, Ixora Group, and Abhi Sai Datta Trust for coordinated programs and relevant opportunities
• Service Providers: Email marketing platforms, website hosting services, payment processors (we do not share payment card details)
• Legal Obligations: Law enforcement, regulatory authorities, or courts when required by law
• With Your Consent: Other third parties when you explicitly consent

We do NOT sell or rent your personal information to third parties.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

• Contact Inquiries: Retained for up to 3 years after last contact
• Volunteer Records: Retained for the duration of your volunteer relationship plus 2 years
• Donation Records: Retained for 7 years for tax and compliance purposes
• Newsletter Subscriptions: Retained until you unsubscribe

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• HTTPS encryption for data transmission
• Secure servers and databases with access controls
• Regular security audits and updates
• Staff training on data protection
• Limited access to personal data on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

8. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Opt-Out: Unsubscribe from marketing communications at any time
• Data Portability: Request a copy of your data in a structured, machine-readable format
• Withdraw Consent: Withdraw consent for data processing (where applicable)

To exercise any of these rights, please contact us at info@drnf.org or +91-40-4850-4850.

9. Cookies Policy

Our website uses cookies to improve your browsing experience. Cookies are small text files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Required for website functionality (e.g., navigation, forms)
• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

10. Third-Party Links

Our website contains links to third-party websites (including LooCafe, Ixora Group, social media platforms). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

11. Children's Privacy

Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

12. International Data Transfers

DRNF is based in India. Your information may be transferred to and processed in India. By using our website, you consent to the transfer of your information to India.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of the website after changes constitutes acceptance of the updated policy.

We encourage you to review this policy periodically for any updates.

15. Consent

By using our website and providing your personal information, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.